Processing UCAS and UTT Reference Data (2023)

Import Reference Data

SAD_UC_IMP_REF_PRC

select Set Up SACR, then select Product Related, then select Recruitingand Admissions, then select UCAS, then select Import Reference Data

Import UCAS referencedata into your database.

UCAS Courses

SAD_UC_COURSE

select Set Up SACR, then select Product Related, then select Recruitingand Admissions, then select UCAS, then select Mappings, then select UCAS Course

View the imported cvCoursedata or manually enter the UCAS course data into your database. Also,map a UCAS course with a Campus Solutions academic career, program,plan, subplan, application center, and campus.

Area of Permanent Residence

SAD_UC_APR

select Set Up SACR, then select Product Related, then select Recruitingand Admissions, then select UCAS, then select Mappings, then select Area of PermanentResidence

View the imported cvRefAPRdomicile data or manually enter the APR data into your database. Also,map the UCAS domicile to the Campus Solutions country code.

Country

SAD_UC_CNTRY

select Set Up SACR, then select Product Related, then select Recruitingand Admissions, then select UCAS, then select Mappings, then select Country

View the imported cvRefCountrydata or manually enter the UCAS country data into your database. Also,map the UCAS country code to the Campus Solutions country code.

Disability

SAD_UC_DIS

select Set Up SACR, then select Product Related, then select Recruitingand Admissions, then select UCAS, then select Mappings, then select Disability

View the imported cvRefDisdata or manually enter the UCAS disability data into your database.Also, map the UCAS disability code to the Campus Solutions disabilitycode and type of impairment.

Ethnic

SAD_UC_ETHNIC

select Set Up SACR, then select Product Related, then select Recruitingand Admissions, then select UCAS, then select Mappings, then select Ethnic

View the imported cvRefEthnicdata or manually enter the UCAS ethnic data into your database. Also,map the UCAS ethnicity code to the Campus Solutions set ID, regulatoryregion, and ethnicity group.

Nationality

SAD_UC_NATION

select Set Up SACR, then select Product Related, then select Recruitingand Admissions, then select UCAS, then select Mappings, then select Nationality

View the imported cvRefNationalitydata or manually enter the UCAS nationality data into your database.Also, map the UCAS nationality code to the Campus Solutions countryand citizenship codes.

Residential Category

SAD_UC_RESCAT

select Set Up SACR, then select Product Related, then select Recruitingand Admissions, then select UCAS, then select Mappings, then select ResidentialCategory

View the imported cvRefResCatdata or manually enter the UCAS residential category data into yourdatabase. Also, map the UCAS residential category code to the CampusSolutions residency code.

Exam Levels

SAD_UC_EXAM

select Set Up SACR, then select Product Related, then select Recruitingand Admissions, then select UCAS, then select Mappings, then select Exam Levels

View the imported cvRefExamdata or manually enter the UCAS exam level data into your database.Also, map the UCAS exam level to the Campus Solutions qualificationtype.

EBL Subject

SAD_UC_EBLSUB

select Set Up SACR, then select Product Related, then select Recruitingand Admissions, then select UCAS, then select Reference Data, then select EBL Subject

View the imported cvEBLSubjectdata or manually enter the UCAS EBL Subject data into your database.

Institution

SAD_UC_INST

select Set Up SACR, then select Product Related, then select Recruitingand Admissions, then select UCAS, then select Reference Data, then select Institution

View the imported cvInstitutiondata or manually enter the UCAS institution data into your database.

NHS Region

SAD_UC_REGION

select Set Up SACR, then select Product Related, then select Recruitingand Admissions, then select UCAS, then select Reference Data, then select NHS Region

View the imported cvnRefRegiondata or manually enter the NHS Region data into your database.

Awarding Body

SAD_UC_AWDBDY

select Set Up SACR, then select Product Related, then select Recruitingand Admissions, then select UCAS, then select Reference Data, then select Awarding Body

View the imported cvRefAwardBodydata or manually enter the UCAS awarding body data into your database.

In Care

SAD_UC_CARE

select Set Up SACR, then select Product Related, then select Recruitingand Admissions, then select UCAS, then select Reference Data, then select In Care

View the imported cvRefCaredata or manually enter the UCAS In Care data into your database.

In Care Duration

SAD_UC_CAREDUR

select Set Up SACR, then select Product Related, then select Recruitingand Admissions, then select UCAS, then select Reference Data, then select In Care Duration

View the imported cvRefCareDurationdata or manually enter the UCAS In Care Duration data into your database.

Error Code

SAD_UC_ERROR

select Set Up SACR, then select Product Related, then select Recruitingand Admissions, then select UCAS, then select Reference Data, then select Error Code

View the imported cvRefErrordata or manually enter the UCAS Error Code data into your database.

Establishment Group

SAD_UC_ESTGRP

select Set Up SACR, then select Product Related, then select Recruitingand Admissions, then select UCAS, then select Reference Data, then select EstablishmentGroup

View the imported cvRefEstGroupdata or manually enter the UCAS establishment group data into yourdatabase.

Fee Payer

SAD_UC_FEE

select Set Up SACR, then select Product Related, then select Recruitingand Admissions, then select UCAS, then select Reference Data, then select Fee Payer

View the imported cvRefFeedata or manually enter the UCAS fee payer data into your database.

Keyword

SAD_UC_KEY

select Set Up SACR, then select Product Related, then select Recruitingand Admissions, then select UCAS, then select Reference Data, then select Keyword

View the imported cvRefKeyworddata or manually enter the UCAS keyword data into your database.

LEA

SAD_UC_LEA

select Set Up SACR, then select Product Related, then select Recruitingand Admissions, then select UCAS, then select Reference Data, then select LEA

View the imported cvRefLea data or manually enter the LEA codes into your database.

Other Exam Qualifications

SAD_UC_OEQ

select Set Up SACR, then select Product Related, then select Recruitingand Admissions, then select UCAS, then select Reference Data, then select Other ExamQualifications

View the imported cvRefOEQdata or manually enter the UCAS Other Exam Qualifications data intoyour database.

Offer Abbreviation

SAD_UC_COFABB

select Set Up SACR, then select Product Related, then select Recruitingand Admissions, then select UCAS, then select Reference Data, then select Offer Abbreviation

View the imported cvRefOfferAbbrevdata.

Offer Subject

SAD_UC_OFFSUB

select Set Up SACR, then select Product Related, then select Recruitingand Admissions, then select UCAS, then select Reference Data, then select Offer Subject

View the imported cvRefOfferSubjdata or manually enter the UCAS Offer Subject data into your database.

Parent in Higher Education

SAD_UC_PARHE

select Set Up SACR, then select Product Related, then select Recruitingand Admissions, then select UCAS, then select Reference Data, then select Parent in HigherEducation

View the imported cvRefParentinHEdata or manually enter the UCAS Parent in Higher Education data intoyour database.

Parental Occupation

SAD_UC_POCC

select Set Up SACR, then select Product Related, then select Recruitingand Admissions, then select UCAS, then select Reference Data, then select Parental Occupation

View the imported cvRefPOCCdata or manually enter the UCAS Parental Occupation data into yourdatabase.

Parental Occupation2010

select Set Up SACR, then select Product Related, then select Recruitingand Admissions, then select UCAS, then select Reference Data, then select Parental Occupation2010

View the imported cvRefPOCC2010data or manually enter the UCAS Parental Occupation 2010 data intoyour database.

Sponsor

SAD_UC_PRESPN

select Set Up SACR, then select Product Related, then select Recruitingand Admissions, then select UCAS, then select Reference Data, then select Sponsor

View the imported cvRefPrepSponsordata or manually enter the UCAS sponsor data into your database.

School

SAD_UC_SCHOOL

select Set Up SACR, then select Product Related, then select Recruitingand Admissions, then select UCAS, then select Reference Data, then select School

View the imported cvSchooland cvSchoolContact data.

Click the ExternalOrg Details link to update or view the details of the External Organizationthat is mapped to the school.

School Contextual Data

SAD_UC_SCH_CTXT

select Set Up SACR, then select Product Related, then select Recruitingand Admissions, then select UCAS, then select Reference Data, then select School ContextualData

View the imported cvRefSchoolContextualDatadata or manually enter the School Contextual data into your database.

School Type

SAD_UC_SCHTYP

select Set Up SACR, then select Product Related, then select Recruitingand Admissions, then select UCAS, then select Reference Data, then select School Type

View the imported cvRefSchoolTypedata or manually enter the UCAS school type data into your database.

School Year

SAD_UC_SCHYR

select Set Up SACR, then select Product Related, then select Recruitingand Admissions, then select UCAS, then select Reference Data, then select School Year

View the imported cvRefSchoolYeardata or manually enter the UCAS school year data into your database.

Social Class

SAD_UC_SOCCLS

select Set Up SACR, then select Product Related, then select Recruitingand Admissions, then select UCAS, then select Reference Data, then select Social Class

View the imported cvRefSocialClassdata or manually enter the UCAS social class data into your database.

Socio Economic

SAD_UC_SOCECO

select Set Up SACR, then select Product Related, then select Recruitingand Admissions, then select UCAS, then select Reference Data, then select Socio Economic

View the imported cvRefSocioEconomicdata or manually enter the UCAS Socio Economic data into your database.

Status

SAD_UC_STATUS

select Set Up SACR, then select Product Related, then select Recruitingand Admissions, then select UCAS, then select Reference Data, then select Status

View the imported cvRefStatusdata or manually enter the UCAS status data into your database.

Subject

SAD_UC_SUB

select Set Up SACR, then select Product Related, then select Recruitingand Admissions, then select UCAS, then select Reference Data, then select Subject

View the imported cvRefSubjdata or manually enter the UCAS subject data into your database.

Units

SAD_UC_UNITS

select Set Up SACR, then select Product Related, then select Recruitingand Admissions, then select UCAS, then select Reference Data, then select Units

View the imported cvRefUnitsdata or manually enter the UCAS unit data into your database.

Institution Course Keyword

SAD_UC_CRSKEY

select Set Up SACR, then select Product Related, then select Recruitingand Admissions, then select UCAS, then select Reference Data, then select InstitutionCourse Keyword

View the imported uvCourseKeyworddata or manually enter the UCAS Institution Course Keyword data intoyour database. If required, update or add keywords that users canuse to search for the course in the UCAS course web search utility.

Institution Offer Abbreviation

SAD_UC_UOFABB

select Set Up SACR, then select Product Related, then select Recruitingand Admissions, then select UCAS, then select Reference Data, then select InstitutionOffer Abbreviation

View the imported uvOfferAbbrevdata or manually enter the UCAS Institution Offer Abbreviation datainto your database.

Tariff Scores

SAD_UC_TARIFF

select Set Up SACR, then select Product Related, then select Recruitingand Admissions, then select UCAS, then select Reference Data, then select Tariff Scores

View the imported cvRefTariffdata or manually enter the UCAS tariff data into your database.

UTT Course

SAD_UC_GCOURSE

select Set Up SACR, then select Product Related, then select Recruiting andAdmissions, then select UCAS, then select Mappings, then select UTT Course

View the imported cvgCoursedata or manually enter the UTT course data into your database. Also,map a UTT course with a Campus Solutions academic career, program,plan, sub-plan, application center, and campus.

UTT Degree Subject

SAD_UC_GDSUB

select Set Up SACR, then select Product Related, then select Recruitingand Admissions, then select UCAS, then select Reference Data, then select UTT DegreeSubject Table

View the imported cvgRefDegreeSubjectdata or manually enter the UTT degree subject data into your database.

UTT Qualification Type

SAD_UC_GDTYPE

select Set Up SACR, then select Product Related, then select Recruitingand Admissions, then select UCAS, then select Reference Data, then select UTT QualificationType

View the imported cvgRefHighestExpectedQualType data or manually enter theUTT qualification type data into your database.

Regional

EXT_ORG_TBL_REG

select Campus Community, then select Organization, then select Create/MaintainOrganizations, then select Organization Table, then select Regional

View the imported cvSchooldata or manually enter the UCAS school data into your database.

The system enables the UK UCAS School Data region only if you select the HESA, UCAS checkbox on the SA Features page.

FAQs

How long does it take for a UCAS reference to process? ›

Once your application has been sent to UCAS by you or your school, it takes around 24 – 48 hours to be processed. You will then be sent your welcome email.

Is UCAS reference important? ›

The reference is particularly important as it is an opportunity to explain the student's achievements and potential within their personal, social and educational context.

How do UCAS check references? ›

To obtain a reference, applicants enter their independent referee's email address in the 'reference' section of their application. The referee will get an email notification from UCAS with a link. The referee can then enter the reference and the applicant's predicted grades (if applicable).

Can you send UCAS application without reference? ›

There is actually an option to not include a reference, but only if you contact all your chosen universities and colleges and they agree that you don't need one. Just confirm this on the reference page of your application.

Do universities reject you straight away? ›

When do universities confirm your place? Most unis will have made a decision by the end of March, while others will wait until May to give you an answer. There's no set waiting time. Some students will hear back in three days and some three weeks.

What are the early signs that you have been accepted into a university? ›

College Sends Likely Letter. An acceptance letter and a denial letter — graduating high school students can receive any of these letters after the colleges and universities they applied to have made their decisions. Sometimes, a deferral letter may be sent their way, too, if they apply via an early admission plan.

Can a UCAS reference be changed? ›

You cannot add or change predicted grades or references once they have been submitted to UCAS. If you want to change a predicted grade or amend a reference, you need to discuss this with the universities and colleges the student has applied to.

What happens if UCAS detect similarities? ›

If similarities have been detected in your personal statement, we notify you and each of your choices at the same time. We advise you to contact each of your choices and to follow their advice.

Do universities look at references? ›

A professional reference can help uni admissions staff gain a holistic impression of the applicant who's applying, including their personal attributes and their ambitions. This helps the university understand the applicant's capability to succeed, which is a crucial part of the decision-making process.

Does UCAS tell you if you have an interview? ›

If you are asked to attend an interview, it should show up in your Ucas Track, specifying a time and date. If you can't make the suggested interview slot, then it is best to contact the course administrator at the university directly. They will be able to help.

Can I write my own UCAS reference? ›

Applicants who apply independently, rather than linked to a school or college, must ask for a reference from someone who isn't a family member, friend, partner or ex-partner, and they can't write it themselves.

Do reference check before or after offer? ›

Always Run A Reference Check Before Offering The Job, and Other Reference Tips. To many hiring managers, checking references is a trivial formality that carries few benefits. But that belief is ill-informed. When done well, reference-checking can be illuminating and extremely valuable to the interview process.

Can you see your teacher reference on UCAS? ›

Therefore, it is essential that it is well written and makes you sound like the perfect candidate for your chosen university and course. So, are we allowed to see it? The short answer is no, unless your school allows you to see it before submission.

Can I use an old reference for UCAS? ›

Can I use references submitted for a previous application for another application? It is not possible to re-use/transfer references from a previous application. You must instead ask your referees to submit references for each application.

What to do if no university accepts you? ›

Universities don't have to give you a reason, but if the rejection has left you wondering you could contact the university to ask for feedback. Try not to take it too personally. Admissions tutors will be sifting through hundreds of applications and it might not always be obvious why it's not good news for you.

Can I apply to the same university twice after being rejected? ›

Did you not receive an acceptance letter from your dream school? Don't fret! Reapplying to college after a rejection is an option.

Can you apply to a university again if you get rejected? ›

Can you reapply to a college after getting rejected? The short answer is, yes! You can reapply to the vast majority of colleges; however, it's often not your best option. In this article, we walk you through what your choices are and how you can make the right one for you.

Do acceptance or rejection emails come first? ›

Most commonly, no, colleges do not send rejection letters before sending acceptance letters. Acceptance, waitlist and rejection letters are usually sent to applicants around the same time.

Are you more likely to be accepted if you apply early? ›

The short answer to this question is, YES. Apply early to college may give you an advantage in the admissions process because colleges want to admit qualified applicants that are excited to attend their institution.

Do universities know your results before you? ›

This means that if you have taken any AS-Level exams, you will have the results by the time of your application to University. If you have completed AS-Level exams, you will need to put them on to your University application before you send it off.

How do I Unapprove my UCAS reference? ›

If you need to amend the reference, or add in predicted grades after it's been approved, go to the action box and click 'Unapprove', then 'Return to referee'. Need any help with writing references? Take a look at our adviser reference guide.

Can universities see where else you've applied? ›

Can universities see where else you've applied to – and could this affect your chances? The answer to this one is no! You can enter a maximum of five choices on your application, but universities won't be able to see where else you've applied to.

Who should write your UCAS reference? ›

Who writes your Ucas reference? The reference should be written by someone who can comment on your academic ability. If you're still at school or college, it is likely that a tutor or head of sixth form will write it. Various staff can contribute, but one person tends to pull the whole thing together.

Can UCAS make mistakes with offers? ›

Mistakes in admissions decision-making include a range of common errors such as: communicating rejections or offers in error; confirming conditions have been met when they have not; making offers for the wrong programme/variant/level/year of entry.

Does UCAS tell you if you've been rejected? ›

Yes they tell u on ucas and then sometimes u get a letter from uni to say why. Rep: ? You'll earn badges for being active around the site.

Are universities lenient with UCAS points? ›

finalised by the point of submitting an application – universities and colleges are only likely to consider the predicted grades received as part of the UCAS application. While they will make every effort to accommodate genuine errors in data entry, this may not always be possible for highly selective courses.

Is it good if they are checking references? ›

Remember this: When a hiring company makes a call to your references, it's almost always a good sign—so you can breathe easy. A reference check typically means a hiring manager is near-ready to extend an offer to a candidate, and they want one final confirmation that you are the right fit for their team, Foss says.

What does it mean if they are checking my references? ›

The purpose of calling references is to obtain more information about the applicant and help make a final decision about whether to offer the job. If the employer is calling your references, it likely means that you're one of the final candidates.

Do they check all three references? ›

Most employers will call your references only if you are the final candidate or one of the final two. Occasionally the final three or four. Every now and then an employer will check all the people they interview, although to me that's inconsiderate of the reference.

What should you not say in a university interview? ›

Do not shout or argue. If you are not able to understand a question, ask the interviewer to repeat the question. Do not lie - be honest in your answers, and do not exaggerate. Do not forget to thank the interviewer.

Does everyone who applies to uni get an interview? ›

Some courses will require you to attend an interview as part of your university application. Subjects that typically ask candidates to interview include Medicine, Dentistry, Nursing, Education, Music, and Art & Design.

How long does UCAS take to update after an interview? ›

* Please note that your application can take up to 24 hours to update.

Can I use the same reference twice UCAS? ›

You can only submit one reference with your undergraduate application and this must be submitted via UCAS.

What should you not say during a reference check? ›

You shouldn't discuss personal details about an employee, which can include references to her race, religion, age or disability status. Also, you should never discuss ethnic origin, marital status, parenting responsibilities or sexual orientation during a reference request.

Are reference checks the last step? ›

What Step Is A Reference Check In The Application Process? Conducting a reference check is often the final step a hiring manager or recruiter takes before presenting a job offer to a candidate.

How long after reference check do you hear? ›

The reference check process for each individual takes on average three to 10 business days. If you're the top choice you'll typically hear from the employer within three to 10 days. If you're a second or third choice for the position it will take longer to hear back from the employer.

Do lecturers check all references? ›

Generally, the question “Do college professors actually check sources?” And yes, college professors will always go through the sources used while writing your essays, assignments, research papers and other writings you might need to write to check whether they are credible and accurate.

How long does it take UCAS to request a reference? ›

We will respond to your request promptly and within 20 working days. The Act allows us to extend this deadline if we need to clarify your request with you, if we are charging you a fee, or if we are considering the public interest test.

How important is your UCAS reference? ›

The reference is particularly important as it is an opportunity to explain the student's achievements and potential within their personal, social and educational context.

Can I send my UCAS without a reference? ›

You must have a reference

However you request a reference (whether you're applying independently or through a school or college), it must be included in your application before it can be sent to UCAS.

Do you pay for UCAS before reference? ›

If you're applying through a school or college, they'll be able to complete your reference and send us your application once you've paid for it. If you're applying independently, you can pay for, and send us, your application once your referee has finished your reference.

How long do letters of recommendation take to process? ›

Ideally, give the person three to four weeks, but never less than two weeks to complete the recommendation. Most faculty and staff are very busy and have numerous recommendations to write, so you want to be courteous.

How long did it take to hear back from UCAS? ›

6. How long do UCAS decisions take? Applicants typically hear back within 2 to 3 weeks after applying, regardless of when their application was sent in.

How long does it take to get a reference? ›

The reference check usually takes up to 2-3 days. This can vary depending on how many shortlisted candidates are to be verified and on the number of references to be cross-checked for each candidate. After this is done, a job offer would usually be presented the next day.

Can my Referee see my UCAS application? ›

Liz Bud‎UCAS

Your referee will only be able to view any parts of your application if you are linked to a college or school. If you are applying independently they cannot.

Is 2 month enough time for a letter of recommendation? ›

It's best practice to give at least one month in advance, and more if you're applying to graduate school. At absolute minimum, you want to give them a two week's notice. This will allow them to reflect on your work and character, and have a conversation with you if they want more information.

Is 3 weeks enough time for a letter of recommendation? ›

#2 Give at least 3 weeks notice

Not only will this put undue pressure on your referee, but will also mean they will simply not be able to put the time and effort in that an effectual letter requires. Give them enough leeway by notifying them at least three weeks before the application deadline.

How do I check the progress of a letter of recommendation? ›

To follow up, send a polite email asking about the status of the letter. You may also politely remind the writer about the upcoming due date. If you don't hear back from the writer within two or three days, call or visit him or her personally.

Why do UK universities take so long to reply 2022? ›

Because of increased demand, we need to take a more cautious approach to offer-making. Subject by subject, we will only begin to make offers once we are confident of the standard required to gain an offer this year. As we predicted, the University saw a peak of applications immediately prior to the January deadline.

What does waiting for decisions mean on UCAS? ›

We are waiting for your university or college to let us know if you've met the conditions and have been accepted. If you meet the conditions of your offer(s), the university or college will confirm your place in your application. (You then might need to send them details of your results if they ask for them.)

Can you get rejected after reference check? ›

More often than not, you'll receive a job offer after a reference check. However, rejections certainly do happen, so a reference check doesn't necessarily mean that you have the job.

Why are my references taking so long? ›

One reason reference checks often take so long is that employers fail to utilize a standardized system. Having a consistent format for your reference interviews will save you time and make it easier to compare different candidates when making your hiring decision.

How long does it take to hear back after references? ›

The reference check process for each individual takes on average three to 10 business days. If you're the top choice you'll typically hear from the employer within three to 10 days. If you're a second or third choice for the position it will take longer to hear back from the employer.

Do universities contact your references? ›

Universities are generally unable to interview every applicant (especially for taught masters), so they use references to gain an impression of the applicant and inform their decision about whether to accept you on to the course.

Do they check references university? ›

Generally, the question “Do college professors actually check sources?” And yes, college professors will always go through the sources used while writing your essays, assignments, research papers and other writings you might need to write to check whether they are credible and accurate.

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